Group travel guidelines

General guidance

Group bookings form

A booking for 9 or more passengers (excluding infants) should be made using the Group Travel Booking Form. A member of the Group Sales team will provide a quotation based on the closest available fare.

Group fares

Group fares offer more flexibility when compared to our standard fares, which require full payment and all passenger names at the time of booking. Please note the number of seats made available at each web fare may be limited and therefore not available for groups of 9 or more.

All Group reservations will be subject to our General Conditions of Carriage, please click here for details

Baggage is included

Your group fare also includes one piece of hold baggage (per person) weighing up to 23kg and a standard cabin baggage allowance. Sporting equipment, musical instruments and all other bulky items are subject to charges, are only carried if space is available and should be made known at the time of booking.

All Group reservations will be subject to our General Conditions of Carriage, please click here for details


Unless travel is within six weeks, a group booking can be held provisionally for one week without payment.

With reference to Groups bookings (9 or more passengers), names and full balance payment are required a minimum of six weeks before date of departure. For bookings made within six weeks the full balance is required within one day of the date of booking. If a booking is made within three days of departure, full payment must be made at the time of booking. Failure to pay balance by this deadline will result in all seats being cancelled.


A non-refundable deposit will secure a group booking. The deposit on domestic routes and routes operating within the Republic of Ireland is £30 (€45) per person. For international routes a deposit of £45 (€60) per person is required. The full balance must be paid six weeks prior to the departure date.

For bookings made within six weeks the full balance is required within one day of the date of booking. If a booking is made within three days of departure, full payment must be made at the time of booking. Payment can be made by credit or debit card only. We are unable to accept payment by bacs transfer.

Payment can be made up to half an hour before the Groups Office closes.

Opening Hours:
08:00 - 18:30 Monday to Friday
08:00 - 16:00 Saturday
Closed Sunday

Group name

Bookings can be held under a contact name or group name. All names must be advised six weeks prior to departure. Names can be altered free of charge up to six days prior to the outbound travel date. Within six days name changes will incur a £50 (€65) charge per change.

Itinerary changes

Itinerary changes within six weeks of departure: One change may be made to either the outbound or inbound flight and is subject to any difference in fare plus £50 (€65) charge per person per sector. Itinerary changes should be made by telephoning the Group Sales Department and can be made up to two hours before departure. Itinerary changes may not be made at Flybe ticket desks.


Outside of six weeks, loss of deposit only. Within six weeks of travel will incur a 100% penalty.


Once you have provided us with the names of all passengers in your group and paid the full balance for your booking, you are good to go. Simply take a copy of your booking reference number(s) and photo ID with you on the day of travel and the Flybe team at the check-in desk will provide you with your boarding pass.


Discount hotels for group bookings are available. Visit for further information..

Checking in

Online check-in is not available for group bookings. Please check in at the airport check-in desk. Your group should present at check-in no later than 1½ hours prior to departure, two hours if travelling on an international flight.

Photographic identification

You must present one of the following forms of identification to board a Flybe aircraft.

International travel

All passengers on international flights must be in possession of a valid passport and, where required, a valid visa. Citizens of the European Union, European Economic Area and Switzerland may travel within Europe on presentation of their valid National Identity Card.

Children who are not included on their parent's UK passport will require their own valid passport for travel abroad.

Domestic/Republic of Ireland travel

All passengers, adults, children and infants, travelling to the Republic of Ireland must have a form of ID which proves their nationality/citizenship for immigration purposes.

  • A valid passport
  • An expired passport (domestic flights only up to two years after expiry)
  • Valid photographic EU or Swiss national identity card
  • Valid photographic driving licence
  • Valid armed forces identity card
  • Valid police warrant card/badge
  • Valid airport employees security identity pass
  • A child on parent’ s passport is an acceptable form of ID
  • CitizenCard
  • Valid photographic firearm certificate
  • Valid Government-issued identity card
  • SMART card
  • Electoral identity card
  • Photographic disabled badge
  • NUS card photographic (National Union of Students)
  • Photographic university/college ID card
  • Company ID card of nationally recognised company (photographic)
  • Council issued bus pass (senior citizens only)
  • Pension book (the only acceptable form of non-photographic identification)
  • Young Scot card

Children and domestic travel

Children under the age of 16 do not need to show ID on domestic routes. The adult they are travelling with can vouch for the infant's/child's identification, providing the relevant photo ID is shown (by the adult). On International routes a passport will be required.

Flybe is legally responsible for ensuring children over the age of one-year-364-days do not travel on the lap of another passenger. When travelling with an infant on a domestic route, therefore, please ensure you bring either a birth certificate or passport to prove date of birth. On International routes a passport will be required.


You can apply for a Citizen card online at or you may telephone them direct on 0870 240 1221 for a postal application form.

Spanish children under 18 years

Spanish children under 18 years travelling without a parent, or legal guardian, and with an ID card must have a form of written authorisation to travel from their parent(s). The form should be collected from their local police station and must then be presented with their ID card at the check-in desk and passport control. If the child does not have this form passport control will refuse travel.

Children travelling on their own valid passport do not require the parental consent form.

French Children under 18 years

French Children under 18 years travelling to the UK can travel with their passport or their Identity Card.

The child - whether accompanied or not - can travel abroad with:

  • either a National Identity Card, only for E.U. countries, the Schengen Area and Switzerland
  • either a passport
  • either a passport bearing by a visa

On 15th January 2017 a new regulation will enter into force for minors of French citizenship traveling out of France. This regulation imposes minors (below 18 years old) travelling unaccompanied to present an “autorisation de sortie de territoire” (authorization to exit the country) at the exit border controls in France. The original form of the authorization shall be presented together with the identity document of the minors as well as a copy of identity document of the parent who signed the form.

This obligation is based on the french decree : décret n° 2016-1483 du 2 novembre 2016

Please see below the communication published by the French authorities. A link to the form for the authorization can be found here:

Airlines and travel agencies are invited to inform their passengers of this new requirement. There is however no obligation created on the air carriers to verify the authorization before check-in. The controls will be done directly at the exit border controls at French airports

Portuguese children under 18 years

Portuguese nationals and alien residents under 18 years leaving or re-entering Portugal unaccompanied by their father, mother or legal guardian need a travel authorisation. This travel authorisation must be signed by the father, mother or legal guardian; and the signature is notarised if the father, mother or legal guardian reside in Portugal; or the signature is authenticated by a Portuguese embassy or consulate in the country where the father, mother or legal guardian reside.

This travel authorisation is also required when minors that are accompanied by a person other than their father, mother or legal guardian. In such cases the travel authorisation must also clearly show the name of the accompanying person.

Foreign minors under 18 years of age and travelling alone may be refused entry if they do not have anyone in Portugal taking responsibility for their stay.